Vacancy in an NGO

AIDS Prevention Initiative in Nigeria (APIN) is a non-governmental donor-funded organization dedicated to the prevention, treatment, care and support of HIV/AIDS in Nigeria.

As part of strategy to better position the organization for improved grant management, APIN is inviting applications from qualified candidates to fill the position of GRANTS ADMINISTRATOR at our Abuja Office.

Job Functions

Reporting to the Chief Executive Officer, the Grants Administrator will oversee pre-through post- award administration for grants and sponsored research projects. The job holder will be responsible for ensuring compliance with U.S. Government regulations, donor terms and organisational policy, and for ensuring proper stewardship of donor funds.

The responsibilities of the Grants Administrator shall include the performance of the following key functions:

• Set policy and interpret organisational and external policy, laws and regulations, as well as analyze, create and direct processes and procedures relating to research and grants administration and fiscal compliance management

• Provide technical assistance to partner sites regarding grant oversight and policy

• Maintain and update the structure, policies and procedures that will ensure optimal support for grants and research agenda while identifying and minimizing potential risks to APIN

• Assist with the development of budgets for grant application and negotiation of subcontract agreements

• Develop, communicate and train staff on grants administration policies and procedures

• Identify and cultivate potential sources of partnerships and funding from international donors

• Monitor funds to ensure disbursement according to terms of grants

• Review proposals and awards

• Report on pre- and post-award trends and activities

• Troubleshoot and resolve issues that arise throughout the lifecycle of grant awards

Qualifications and Experience

At least a second degree in Finance, Business Administration, Accounting or related field, or an Accounting professional certification (ICAN or ACCA); and six to eight years work experience in the accounting or finance function, preferably with strong background in grant administration, program development or relevant experience.

Good knowledge of grant and sponsorship procedures as well as knowledge of the requirements and policies of donors and various regulations governing grant administration is essential.

Technical and Behavioural Competencies

The job holder must be able to:

• keep abreast of grant programs and determine eligibility for a variety of grant proposals

• analyze and compile information and prepare grant compliance reports

• comprehend and make inferences from legal and administrative materials

• work independently and persistently to complete work on schedule and according to quality control standards

• define problems, collect data, establish facts and draw valid conclusions

• work without supervision

• demonstrate a high level of integrity and responsibility

• Computer literacy/skills in usage of personal productivity tools (Microsoft Word, Excel, PowerPoint, Internet browsing, emailing, etc) is essential and candidates must be willing to do a considerable amount of local travel.

Mode of Application

Qualified applicants should write to: vacancies@apin.org.ng stating how their skills, knowledge and experience make them suitable for the position and addressing the person specifications highlighted above.

The suitability statement should not exceed a page and must appear on the first page of the CV, which must be saved in Microsoft Word and as applicant’s full name. The subject of the mail should be Grants Administrator. Late applications will not be considered and only shortlisted candidates will be contacted.

APIN offers very competitive terms of employment and is an equal opportunity employer. Women who are qualified for the position are therefore encouraged to apply.

Deadline: 13th July, 2010.